1st Oct 2026
A regular professional cleaning service takes care of the proper cleaning your workplace needs, but even the cleanest office is still a busy, lived-in environment.
People make coffee, eat lunch, walk through reception with wet shoes, use shared kitchens and move between desks and meeting rooms throughout the day. Inevitably, things can start looking a little less pristine between scheduled cleans.
The good news is that keeping your office looking presentable between professional visits shouldn't mean asking your employees to become cleaners.
A few simple everyday habits can make a big difference.
Coffee, tea and other spills are part of everyday office life but leaving them can make stains considerably harder to remove. If something is spilled, deal with the excess liquid as soon as possible rather than leaving it until the next professional clean.
Be careful before reaching for strong cleaning products, particularly on carpets or upholstered furniture. Using the wrong product or scrubbing a stain aggressively can sometimes make the problem worse. Many a time have we been to clean a carpet where google has helped with a solution, but only made it worse!
For more advice, read our guide to How to Deal With Common Office Stains.
There's a difference between cleaning and tidying. Encouraging everyone to take responsibility for their own mugs, food packaging, paperwork and personal belongings can help keep an office looking much more organised throughout the working week. Also its really tricky for staff to decide if something is rubbish or not – one persons rubbish is another’s treasure!
Pay particular attention to shared areas such as meeting rooms, kitchens and breakout spaces. Because lots of people use them, clutter can accumulate quickly - and nobody is quite sure whose abandoned mug it is!
Keeping these spaces reasonably tidy also allows your professional cleaning team to concentrate on the cleaning itself when they arrive.
Office kitchens and bins can quickly become a source of unpleasant smells, particularly when food waste is involved. Encourage employees to dispose of food appropriately and avoid leaving dirty plates, containers or half-finished lunches sitting around communal areas.
If your professional cleaning schedule includes waste removal, make sure employees know which bins should be used for different types of rubbish and recycling. We can advise on this if you need help on legal obligations with regards to waste.
A little everyday common sense can prevent the office kitchen becoming that office kitchen.
Reception areas, entrances, corridors and other busy parts of the workplace naturally collect more dirt than quieter spaces.
Good-quality entrance matting can help reduce the amount of dirt and moisture carried further into the building, particularly during wet weather. It can also help protect carpets and hard flooring from unnecessary wear.
Over time, however, high-traffic areas will still require professional attention. Regular carpet and hard floor cleaning can help remove deeper dirt and maintain the appearance and condition of workplace flooring.
When something looks dirty, the instinct can be to grab the nearest cleaning spray and get scrubbing. But that isn't always the best approach!
Different flooring, fabrics and surfaces require different cleaning methods, and a product that works perfectly well on one material could discolour or damage another.
This is particularly important with carpets, upholstery and specialist hard flooring.
For anything beyond a simple everyday spill or wipe-down, it can be better to ask your professional cleaning company for advice rather than experimenting with whatever happens to be under the kitchen sink.
Keeping an office presentable between professional cleans shouldn't become another job for one unfortunate member of staff.
Simple shared habits can make a difference: putting rubbish in the correct bin, taking mugs back to the kitchen, clearing up after using meeting rooms and reporting spills or problems when they happen.
None of this replaces professional cleaning.
It simply prevents avoidable mess from accumulating between visits.
Your workplace won't necessarily stay the same from one month to the next.
Perhaps you've taken on more employees, rearranged the office, started using a previously empty room or noticed that a particular area is getting much more footfall.
If something changes, make sure to tell your cleaning provider.
An ongoing commercial cleaning service should be able to respond to the way your workplace is actually being used rather than continuing with exactly the same routine regardless.
At Flawless Cleaning, building strong relationships with our clients is an important part of how we work. Regular communication helps us understand what's working, where requirements have changed and whether anything needs additional attention.
There should be a clear distinction between keeping a workplace reasonably tidy and expecting employees to clean it.
Your team shouldn't need to deep clean carpets, scrub toilets or spend their working day dusting the office - that's what the professionals are for.
Simple everyday habits help keep your workplace looking presentable between visits, while regular professional cleaning takes care of the deeper hygiene, maintenance and cleaning standards your business needs.
Flawless Cleaning provides regular office and commercial cleaning services across Norwich and Norfolk, tailored to the requirements of individual workplaces.
Whether you need ongoing office cleaning, carpet and hard floor cleaning, professional upholstery cleaning or additional deep cleaning, our experienced team can help you find an approach that works for your business.
Looking for reliable commercial cleaning in Norwich or Norfolk? Get in touch with the Flawless Cleaning team to discuss your requirements.
